In accordance with Article 17 of the Irish Canoe Union’s Constitution, notice is hereby given that the Annual General Meeting (“AGM”) of the Company will be held at 7pm on Thursday 13th August 2020 via online meeting.
Clubs registered with Canoeing Ireland are eligible to attend and vote at the AGM. Clubs should try to ensure that at least one club representative, eligible to vote, attends the AGM. Individual senior members registered with Canoeing Ireland are also eligible to attend and vote at the AGM. Further important information on the AGM and voting rights and procedures are contained in Rule 10.
Nominations must be submitted on the official nomination form, which is circulated with this notice, outlining the relevant experience and qualifications of the candidate which will be made available to all Members having voting rights. The procedure for Nominations is set out in Rule 11.
A motion may be put forward by any two paid up Member Clubs or a bloc of 10 Individual members, provided it deals with a single subject and it is approved by the committees of the nominating and seconding Clubs or signed by all 10 Individual members. Motions should be notified in writing, on the official motion form, which is circulated with this notice, countersigned by the chairpersons of the nominating and seconding clubs. The procedure for Motions is set out in Canoeing Ireland Rule 13.
Copies of the statutory financial statements together with Directors and Auditors reports are circulated with this notice. Member’s queries relating to the financial statements shall be submitted to the Honorary Secretary, in writing, not less than 14 days before the date of the meeting and a response shall be published not later than 7 days before the date of the meeting.
All Nominations / Motions / queries on the financial statements should be notified in writing to the Honorary Secretary of Canoeing Ireland no later than close of business on: